15 ChatGPT Hacks to Make Your Workday More Productive
The Glorious Company Team
ChatGPT has the potential to revolutionize the way that people can leverage technology. Though still in its infancy, this AI or artificial intelligence chatbot has a myriad of possible applications. It may eventually replace content writers, freelancers, graphic and web designers—though its output still is inferior to human skill.
It’s more realistic to say that ChatGPT now does have the capability to optimize certain work tasks and increase your productivity by way of saving you time. One freelancer did an experiment: In her case study, she found that ChatGPT saved her up to 20 hours per week on tasks like summarizing and rewriting content.
In this regard, it’s already a vital tool that online entrepreneurs, business owners, and employees can harness to increase their operational efficiency. Thanks to specific ChatGPT hacks, your business can make the most of this powerful AI tool. Before we get into that, though, let’s talk about preparing your organization to adopt this technology in your workdays.
Preparing Your Business to Use ChatGPT
Successfully adopting this AI tool in your business, whether you’re a solopreneur or have a team working with you, is rooted in making the right preparations.
Let’s look at how you can prepare your operations to integrate ChatGPT without any issues.
Train Your People
AI may seem deceptively simple in that you merely type in a prompt and wait for the chatbot to spit out an answer. However, trying to use AI and getting the results you want to effectively accomplish your goals are two different things.
You need to train yourself and your staff to:
Understand different AI models
Evaluate when using AI is the most appropriate course of action
Develop skill sets to efficiently use AI
Navigate secure and ethical ways of using AI
AI adoption is also inevitable. You need to go with the flow or else risk being caught up in its changes that you’re not prepared for. According to a recent CNBC survey, 43% of workers think their job will severely change in the next five years as a result of AI disruption. Many professionals and employees are concerned about manual tasks being replaced with AI.
By taking the time to train yourself and your workforce in the ins and outs of AI, this concern dissipates and is replaced with a greater sense of confidence in making this new technology work for your brand.
Rule Out Any Security Issues
One of the biggest concerns with AI right now is its penchant for mishandling your business’ sensitive data. A staggering 81% of people, according to a Malwarebytes survey, expressed concern about the chance of security and safety risks.
Consider this scenario: Your organization inputs sensitive or proprietary information into ChatGPT (like quarterly reports, copyright information, financial data, etc,) and prompts the AI tool to write text around that. Who’s to say that another user not affiliated with your business couldn’t gain access to this data, simply by asking the AI about your business at a later date?
Security breaches with AI are a distinct possibility, but you can mitigate this by performing a complete risk assessment at your company, setting standards for data protection, and training yourself and your team to use AI with healthy caution.
Settle on Your AI Objectives
Prioritize having a clear view of your business goals. Ensure that you know if your top priority is increasing revenue, adding more operational efficiency, or driving more organic traffic to your website, as just a few examples.
Identify those holes in your business culture where artificial intelligence could well make a big difference. Look for any specific problems and pain points where AI could truly deliver strong value to the way you conduct your business.
Once you’ve done this, you can more clearly see where AI fits into the overall picture in your organization, ensuring a more seamless transition to AI.
15 ChatGPT Hacks to Increase Your Operational Efficiency
These are 15 legitimate ways to harness the power and efficiency of AI to make your business run better, thereby helping you accomplish more. Let’s take a look at each one in more detail.
1. Summarize Long or Complex Content
The beauty of ChatGPT is that you can instruct it to give you the 411 for longer pieces of content that would take you a while to read through and understand all on your own. Whether you want a summation of video content or longer blog posts or pillar pages, just copy and paste the link of the webpage into the chatbot. For video, it’s a smart idea to also include its title for the most accurate summary results.
Another useful hack is using it to summarize the content on dozens and even hundreds of webpages in a short amount of time. This really skyrockets your credibility. Just type in the prompt “TL;DR.” Ask for a summary in a few sentences, and you’ll learn large quantities of information relatively quickly.
2. Get Your Team to Learn Something Valuable
According to a recent Capterra survey of human resource leaders, 49% of businesses increased their learning and development budget in 2022, which was up from 41% in 2021. One of the keys to running a successful business is investing in your team’s ongoing learning. This also applies to you, whether you’re a freelancer or the boss. You can always buy courses for everyone or watch some videos on YouTube, though that can be expensive and time consuming.
Now, thanks to ChatGPT, you can simply ask the chatbot to educate you and your team about something you want to learn, based on the prompts that you enter into it.
For example, it can teach you and your team how to be more productive when going through your workflows. Ask it to teach you how to start using project-management apps like Asana, Todoist, or Monday. You’ll get step-by-step instructions.
Similarly, you can also prompt the chatbot to help burnish your team’s soft skills by asking it how your team can apply soft skills in their job duties. You’ll receive an overview and actionable examples on how to start.
3. Use ChatGPT as Your New Writing Assistant
This AI-powered tool can help your team generate ideas, improve their writing style, and even handle basic research tasks. What's more, it's incredibly easy to access on any website or web email platform using the Magical Chrome extension. This allows you to seamlessly integrate ChatGPT into any website or web email platform. This means that—whether you're composing an email, drafting a blog post, or working on a project in a web-based tool—ChatGPT is right there with you, offering real-time suggestions and support.
By simply clicking on the ChatGPT icon, your team can instantly summon this writing assistant and receive real-time suggestions and improvements as they compose documents or emails. The extension seamlessly integrates with your workflow, making it an indispensable tool for anyone seeking to enhance the writing experience.
To truly understand the potential of ChatGPT, it's essential to experiment with its various functions and settings. Get accustomed to its nuanced approach to language and the myriad ways it can be customized to suit your individual needs. By doing so, you'll unlock a world of possibilities and discover just how transformative this chatbot can be as your writing companion.
4. Improve Your Business' Daily, Weekly, and Monthly Planning
Using to-do lists to jot down tasks helps people become more successful, according to Harvard Business Review, which means having a system to plan them out will be beneficial to your organization.
The versatility of AI is on full display when it doubles as your scheduler and planner. While you can still rely on project-management apps like Todoist or Asana, a phenomenal ChatGPT hack involves using the software to plan your days, weeks, and even months ahead of time.
Prompt ChatGPT to schedule your whole day, based on the tasks you have to complete for that day. The tool will also include intervals for breaks, so you have a more realistic way of approaching your scheduling and planning. Apply similar prompts based on tasks you have to do in the weeks and months ahead, thereby allowing you to get a handle on upcoming tasks, events, and responsibilities without feeling overwhelmed.
At the very least, this will allow you to plan your business’ schedules and commitments in advance, making sure your team members know their responsibilities without any conflicts. This feature is helpful for organizations that have issues with time management and want to increase their productivity.
5. Make ChatGPT Your Business Coach
ChatGPT can be a valuable asset as a business coach, leveraging its features to enhance productivity and streamline workflows. By utilizing its AI capabilities, the chatbot can provide valuable suggestions for business growth and planning, offering insights into market trends, competitor analysis, and customer behavior. It can also critique and assess areas where your organization can improve, providing constructive feedback for better decision-making.
Importantly, ChatGPT is not a replacement for professional expertise, but rather a tool to enhance it. Its ability to generate content and analyze data can complement the work of human professionals, freeing up time for more strategic thinking and creative ideation.
To make ChatGPT your business coach, start by integrating it into your workflow for tasks such as generating reports, analyzing data, and brainstorming ideas. Use it as a resource for content creation and market research. Regularly consult with it for insights and guidance, leveraging its capabilities to drive productivity and improve overall business performance.
While this can provide insights you ordinarily wouldn’t receive, keep in mind the reality that inputting proprietary or sensitive data from your business into ChatGPT may result in it being compromised. Use good judgment when deciding how much of your business data to share with AI.
6. Use a System Message Prompt
A system message gives ChatGPT important context about how it should be answering your question, giving you advice, or otherwise sharing knowledge with you.
For example, let’s say that you want the artificial intelligence chatbot to reply to your question or prompt for advice in the tone and voice of a business consultant. You would start your conversation with ChatGPT by writing, “You are replying to me the way a business consultant speaks.” This sets the tone of the conversation for the rest of your prompts—no need to repeat such a system prompt during the remainder of your conversation.
This handy ChatGPT hack allows you to give the AI more refined instructions to tailor the outputs to your precise demands. It’s like whispering something in its artificial ear as a special request.
7. Give Yourself Constructive Criticism
Using ChatGPT to give yourself constructive criticism involves reflecting on specific aspects of you and your team’s work and identifying strengths and weaknesses. Start by considering the overall outcome and your goals. Reflect on what worked well and where improvements could be made. This reflection can help you identify actionable suggestions for making changes.
For example, if you notice that your go-to-market strategy lacks clarity in certain aspects, consider ways to improve your campaigns, such as by focusing more on demand generation. If you find that your strategy lacks depth, think about how you can enhance your research or incorporate more diverse perspectives. Take note of your strengths, as well, and acknowledge the areas where you excel.
According to psychologist and assistant professor of organizational behavior, Cindy Dupree, PhD, at Yale University’s School of Management, constructive criticism is crucial for those who want to improve their performance.
Use ChatGPT as a tool to guide you through this process, prompting you to analyze your work critically and generate actionable steps for improvement. Remember, the goal is to provide yourself with constructive feedback that will help you grow and develop in your business operations.
8. Create Original Content
The applications of this AI platform are almost endless. That’s why you’re only limited by your own imagination. Whether you want help in creating business plans, social media strategy, or just an audit of the way you’re running your own business, this AI chatbot has endless answers and suggestions.
When it comes to social media, for example, you can enlist ChatGPT to create social posts like Instagram captions and X or Twitter posts. Likewise, you can count on it to outline your profitability projections over the coming years at your organization.
Since this AI tool is designed to output unique content, you should experiment with it and take advantage of it.
9. Build Templates for Your Workflows
Building templates for your workflows using ChatGPT is a streamlined process that can save you time and effort. To create a template, start by outlining and organizing your workflow steps and information. Use ChatGPT to assist in creating a structured format for your template, including sections for input data, calculations, and output results.
Consider this: One of the key benefits of using ChatGPT for building templates is its ability to generate new Excel formulas or Google Sheets formulas. ChatGPT can suggest specific formulas based on the type of data and calculations needed for your workflow, helping you learn and apply new formulas efficiently.
By relying on ChatGPT to build templates, you can ensure consistency and accuracy in your processes, as well as save time on manual formatting and organization. This ultimately streamlines the workflow process, allowing you to focus on the core tasks at hand.
And when you can more efficiently focus on your main tasks as a freelancer or someone running a team at your business, you complete more work and make more money.
10. Use Reverse Prompts and Questions
Here’s an idea: Use a reverse prompt in the AI tool. How does that work?
As opposed to simply asking ChatGPT to answer a question, prompt the tool to suggest the questions that you need the answers to. This hack enables it to offer more relevant and straightforward help.
Let’s say you need to devise a content marketing plan for your organization and ensure that your team understands it clearly. Instead of asking the AI tool, “Can you come up with a content marketing strategy for my business?” prompt ChatGPT by asking it, “What questions do you want me to answer about my organization and team to help you create a content marketing strategy that my entire team can easily implement?” These reverse prompts are more detailed and longer; this ensures the heightened level of specifics and relevance in the tool’s output.
11. Experiment Through Trial and Error
When conducting experiments with ChatGPT, start by posing a prompt and analyzing the response. Embrace trial and error. If the initial output isn’t quite what you were looking for or doesn’t make complete sense, make adjustments to your prompt and try again. Learn from the outputs ChatGPT offers and use that knowledge to refine your approach. Through this iterative process, you’ll gain a deeper understanding of how to effectively communicate with ChatGPT and develop familiarity with its capabilities.
The benefits of this approach are significant. You’ll not only learn how to use ChatGPT intuitively, but also foster a more intuitive understanding of language model capabilities. By experimenting, making mistakes, and adjusting, you develop a more nuanced understanding of how to achieve the desired results. This hands-on experience helps in honing your skills to effectively work with ChatGPT, making the communication process smoother and more efficient.
12. Work With New Google Sheets or Excel Formulas
Google Sheets and Excel are two spreadsheets that can be helpful for freelancers and business owners. While it does come in handy to know how to use them, many of us get tripped up when it comes to putting in the right formulas to get the desired data representations that we want.
ChatGPT can help turn this around.
Instead of wasting your time performing Google searches to find the right website that’ll give you the answer, simply prompt this AI chatbot to help you with finding the formulas you need.
A discussion on the Tiller Community message board confirms the usefulness of using ChatGPT to generate Google Sheets formulas. Similarly, ZDNet verifies that it is possible to use ChatGPT to write Excel formulas.
13. Improve Your Business’ Customer Service
Customer service has a direct impact on your business. Based on McKinsey & Company data, optimizing your customer service can increase your sales revenue by 2 to 7 percent and your profitability by up to 2 percent.
By using ChatGPT to improve your business' customer service, you can identify areas of improvement and enable continuous evaluation. This AI tool allows for personalized interactions with customers, providing an opportunity to tailor responses to specific inquiries or issues. This technology also enables quick response times, ensuring that customer queries are addressed promptly. Additionally, ChatGPT can be programmed to exhibit active listening skills, accurately understanding customer concerns and providing appropriate solutions.
Furthermore, it can be integrated with a customer feedback system, enabling the collection of valuable insights from customers about their experiences. By analyzing this feedback, your business can identify areas of improvement in its customer service and make necessary adjustments. The use of ChatGPT in customer service not only enhances the customer experience but also provides your business with a tool for continuously evaluating performance and making improvements. In essence, ChatGPT serves as a valuable asset in driving customer satisfaction and business growth.
14. Give ChatGPT Your Own Feedback to Improve It
One of the more overlooked elements of AI tools like ChatGPT is that you can influence it output. Does that grab you by surprise?
Each time you use the chatbot, you have an opportunity to provide it with good or bad feedback. After each output it gives you, there’s a thumbs up and a thumbs down icon underneath its answer. When you click on either, a new window will open up, letting you offer specific feedback about what was helpful or inaccurate about the response you received.
The more you “train” ChatGPT in this way, the more it should theoretically shape up and provide you with responses that are more sensible or closer to what your prompts intended. This is the epitome of machine learning.
Get in the habit of leaving this feedback for the AI chatbot, and you’ll likely see improvements in the quality of its responses, over time.
15. Translate Different Languages
This final hack is ultra-handy. If you’re expanding your business operations into new markets, you need to localize into those areas. You could hire more people or work with a professional translator for a fee. You could also use the instant translative power of AI and see how effective it is. ChatGPT comes built-in with the power to translate numerous languages, even ones that rely on glyphs, such as Chinese.
This makes the use of ChatGPT a much more cost-effective one than working with a live translator. Of course, as with everything AI, you need to have a healthy amount of skepticism with the output and double-check that your translations are indeed correct.
Still, this process is much quicker and cheaper than handing off your copy for ebooks, presentations, blog posts, or landing pages to a translation service and waiting days for them to come back to you.
Maximizing the Benefits of These ChatGPT Hacks
There’s no doubt that your business can gain advantages from incorporating AI into your workflows, planning, and operations. Whether you’re a business owner with your own team or a freelancer striving to expand your enterprise, this chatbot offers a plethora of opportunities for increasing the efficiency of how you work.
Obviously, it’s not perfect since it is new technology, yet it’s always being improved and perfected, though we’re still a long way away from AI being seamless.
Don’t shun it. Experiment with it and the hacks listed above. See how far you can go in making good use of this burgeoning technology.
If you’re in need of a content marketing agency you can partner with to improve the efficiency of online marketing at your company or business, then reach out to us today. Contact The Glorious Company today for a no-obligation consultation and estimate.
Any questions? Keep the conversation going by leaving a comment below.
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